HIGH CASCADE & WINDELLS TEAM SERVICES

Each team/coach is required to carry commercial general liability insurance for no less than $3 million to indemnify We Are Camp and Wy'east Academy against any liability for damage to life or property arising from the occupancy or use of the facility.

A Certificate of Insurance must be presented to camp 7 days prior to the start of any session.

The following acceptable additional insured clause shall be shown in verbatim on the face of the Certificate of Insurance or Binder and, as a clause or an endorsement in the insurance policy: "It is understood and agreed that the We Are Camp L.L.C. and the Wy'East Academy, Inc. is additional insured solely as respects liability arising from operations of the named insured."

We Are Camp L.L.C. and the Wy'East Academy, Inc. shall be listed in the certificate holder box. If these clauses are not on the Certificate of Insurance in verbatim, and are not in the insurance policy or on an endorsement as stated above, the team will not be allowed to train.

The amount of insurance required will be for no less than $3 million.

ADDRESS: We Are Camp L.L.C. and the Wy'East Academy, Inc, 59550 US26, Sandy, OR 97055

Checklist:

- Date of issuance of the Certificate.

- Identifies the name and address of the Insurance Agent representing your organization.

- INSURED – Insured’s name and address should identify your organization as the Named Insured under the policies listed below.

- Name of Insurance Company providing coverage.

- Type of Insurance should reflect COMMERCIAL GENERAL LIABILITY coverage with Personal and Advertising coverage. The box indicating that the coverage provided is on a “OCCURRENCE” basis should be checked. This is very important. Coverage that is under a “CLAIMS-MADE” format will not be accepted. Relevant policy number and policy effective and expiration dates must be shown, embracing the 12-month period for which the policy is in effect.

- A minimum coverage limit of at least $3,000,000 for each occurrence must be indicated in the column titled “LIMITS”.

- UMBRELLA LIABILITY (Recommended) – This is excess General Liability (CGL) coverage above the limits shown under the CGL section above. Company, policy number, effective dates and limits must be shown.

- WORKER’S COMPENSATION insurance in accordance with the provisions of the Workers Compensation Act of the state in which your organization resides for all employees used during the activity or event.

- Ensure that We Are Camp L.L.C. and the Wy'East Academy, Inc. are properly identified, with correct addresses and proper legal names, as the “CERTIFICATE HOLDER” .

- We Are Camp L.L.C. and the Wy'East Academy, Inc., must be named as “Additional Insured” in the section near the bottom of the certificate titled “DESCRIPTION OF OPERATIONS”. The following language is required verbatim: “We Are Camp L.L.C. and the Wy'East Academy, Inc., is Additional Insured solely as respects liability arising from operations of Named Insured, and as respects (event) on/during (date range). Coverage is on a primary and non-contributory basis until exhausted.” If these clauses are not on the Certificate of Insurance in verbatim and are not in the insurance policy or on an endorsement as stated above, your organization will NOT be able to check in on campus.

- The coverage provided should not have “Participant Exclusion” or be “Spectator Only” coverage if the activities your organization is engaged in involve registered participants or will involve spectators.

- In the bottom right corner of the certificate in the section titled “CANCELLATION” the text should indicate that 30 days written notice is required if the policy is non-renewed or cancelled. **If no number of days appears in this section, this number of days written notice language must be included in the “DESCRIPTION OF OPERATIONS” section above.

- Certificate of Insurance must be signed.

Reservation Payment Schedule

Deposit: 10% due at the time of booking.

Balance: the remaining balance will be automatically charged 24 hours before your reservation.

Cancellation & Credit Policy

More than 30 days before your reservation

Full refund of all payments, minus a 5% processing fee.

Between 30 days and 24 hours before your reservation

Cancellations receive a credit for all payments made.

Credits are valid for 12 months from the date issued.

Within 24 hours of your reservation

Cancellations are eligible for credit only; no refunds.

Shared Sessions: reductions in group size, or substituting a different athlete on the same roster, receive credit with no penalty. Please update your athlete count or roster before the remaining balance is charged 24 hours prior to your reservation.

Exception — Substantial Reduction (Shared Sessions only): if the booked group size for a Shared Session drops by more than 50% within 24 hours, the deposit portion attributable to the seats above that threshold is forfeited rather than credited, unless High Cascade is able to resell the vacated capacity.

Private Team Sessions: billed as a flat rate for exclusive use of the facility, not per athlete. The full session price is due regardless of how many athletes attend, and the group-size credit above does not apply. A full cancellation of a Private Team Session is governed by Full Booking Cancellation, below.

No-Shows

Same-day no-shows are charged in full.

Exception: a documented illness/injury, or a same-day athlete substitution, qualifies for full credit.

Full Booking Cancellation (Entire Team)

If the entire reservation is cancelled — as opposed to a partial reduction in athlete count — the standard refund/credit schedule above applies, except inside 24 hours of the session: the deposit is forfeited outright (non-refundable and non-creditable) to cover committed staffing and the lost facility slot. Any balance paid beyond the deposit is still issued as credit, per the standard policy.

Session Viability

If cancellations reduce a Shared Session's total headcount below the minimum needed to run it, We Are Camp may reschedule or credit the remaining guests, per the Weather & Facility Closures terms below. This is treated as a facility-initiated change, not a customer no-show.

Weather & Facility Closures

Banger Landing Bag sessions operate weather permitting. If We Are Camp cancels a session due to weather, safety, maintenance, or another operational issue, guests may reschedule or receive a full credit for the affected session. If We Are Camp is unable to provide the reserved session or a reasonable rescheduling option, a refund will be issued. Weather conditions alone do not qualify a customer for a refund when the facility remains open and the session operates as scheduled.